The Converged Network

The convergence of data, voice and video communications onto one network has long promised businesses greater efficiency and lower costs. Today, that promise is a reality, thanks to mature solutions that transmit voice and video via Internet Protocol (IP).

You may already be familiar with IP telephony, the foundation for all IP communications solutions. This technology offers you the following benefits:

• Fewer technicians needed to maintain a single network
• The ability to add, move and change phones more economically and easily than with a private branch exchange (PBX)
• Savings on interoffice telephone charges, especially between international locations
• Rapid development and deployment of software-based applications

In addition to the classic benefits of lower communication costs and greater efficiency mentioned above, today's converged network — which carries data, voice and video — offers an unprecedented level of communications control, flexibility and responsiveness.

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Where's the latest client services contract? What's the medical history on this patient? Where is the case filing from last year's lawsuit? Why can't we seem to find the documents we need?

If you're like most small to midsize businesses today, you can recall a time when you had to rummage through thousands of files -- just to get your hands on the one you needed. And if you're a company in the highly regulated accounting, finance or healthcare world, you may encounter this frustrating scenario almost every day.

Worse yet, the amount of data produced and retained by companies continues to soar -- with no real end in sight.

So how can your company become more effective at organizing and locating important documents and files -- while reducing the headaches and risk associated with lost documents?

One great place to start is with an automated document management solution -- a solution that dramatically increases accessibility, security and cost savings.

If you're like most SMBs, however, you're intrigued by the idea of switching from traditional paper to digital documentation -- but view the process as a daunting, and perhaps costly, task.

The good news is that reduced pricing structures and new product innovations can eliminate many of your worries. Consider the five reasons why now may be the time for your company to adopt a document management solution.

Are You Prepared In Case of Disaster?

If your business is like most, data is its lifeblood. In fact, disasters such as corrupted databases, malicious viruses and tornadoes can trigger prolonged system downtime or catastrophic data loss — and even force your business to close permanently.

You can prevent these unfortunate consequences by protecting your data with an effective disaster recovery plan and proper backup processes. Since disasters don’t usually strike with advance warning, take time to prepare for them now -- call InSwift for assistance. We’ll help you develop a backup and recovery plan using the following steps:

InSwift's New Website is now Live!

InSwift is pleased to announce the launch of our updated website and invite you to look at the new features and information that have been included as well as share your thoughts with us.

The new look and feel is accompanied by easy access to information to assist with your information gathering and decision making processes.

Case Studies
If you are considering the implementation of a new system, service or feature on your network, chances are we have provided this same service for one of our many clients. We invite you to visit out Case Studies page to find out more about how these clients have been able to leverage our expertise and experience through our team of Certified Technicians and Engineers.

Information Documents
Under the information pages in the Services tab on the site you will now find two links at the bottom of each page that allow you to either get access to a document that goes into more detail on the topic by clicking on 'Learn More', or you can request a direct connection with us through the 'Hear From Us' link.

Newsletters
Access to past newsletters that contain information relevant to the management of your IT infrastructure are able to be accessed through the About Us tab, in addition to regularly posted Blogs and other information about InSwift.

As clients who use the site as a resource, we would like to hear your thoughts on the new layout as well as any information that you feel would be valuable to have included for your reference. 

Please feel free to contact us at info@inswift.com with your feedback and questions and we look forward to continuing to provide the best possible support and solutions for your continued success.
 

September

E-Mail Manners

Convenience, timeliness and ease of use have made e-mail the principal form of business communication for many professionals. However, for all its convenience, e-mail can hurt your business if it isn't used correctly. Sloppy writing, misunderstood subtleties, poorly labeled messages and other missteps can waste time, delay decisions or even fray relationships with valued customers.

Don't think this affects you? Consider this.

Just for Laughs